Teamwork Solutions' team has more experience with workflow tools for Lotus Notes and Domino than anyone else anywhere, period. Members of our team have built three, count 'em three, workflow tool products for Lotus Notes: QDM's Quality At Work (1989), Teamwork Solutions' ApproveIt! (1995) and of course, ProcessIt! (originally released in 1997). If you are hoping to purchase a workflow tool that's been designed to work in the real world from someone who can help you use it correctly, look no further: Teamwork Solutions is your premiere workflow consulting firm.
Who is allowed to do what at which step in the workflow?
The average ProcessIt! user should be set up with Author access to the database (with the right to create documents)

When a request is in Draft mode--in other words, before it has been sent for approval--anyone can edit it. Once it is has been sent for approval, the only people who can edit the request are (a) the current approver(s), (b) the administrators of that workflow (as defined in the Workflow Configuration form) and (c) any people who have been designated as "Approvers on Behalf" for that particular workflow step (also set up in the Workflow Configuration form).

The workflow engine automatically sets and resets Authors fields in the requests to manage this whole process of who-can-do-what. Course, if you want to provide additional access or to give it tighter security (such as limiting who can see the request), you can add additional Authors and/or Readers fields into the main form or into your subforms.

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